Are Occupancy Rates Fair?
How many times have you searched for a big family hotel room only to be told time and time again that the room’s maximum occupancy rate is 5?
You find rooms that look like they’ll sleep six. The room description states that the bedding is 2 queens and a sofa sleeper. Looks like a 6 sleeper room to you. How can it be that the room only sleeps 5?
Take for example the Residence Inn in Alexandria, VA. The Residence Inn 2 bedroom suite with 2 queens and a sofa sleeper, 2 bathrooms, full kitchen, and 610 square feet has a limit of 5.
How Hotel Room Occupancy Rates are Decided
Who determines the occupancy rate? Is it just a way for hotels to make you book more than one room for your big family?
Hotel occupancy rates are determined by the state fire marshal. To help us better understand how rates are determined, I asked Glenn A. Dean, CFM from the Virginia State Fire Marshal Office for some help.
There are several factors to take into consideration when deciding a hotel room’s maximum occupancy rate. One factor is the room itself. Glenn Dean explains
"As a baseline example, residential occupancies, such as a hotel, may be given or be limited to 200 square feet gross per person. If the suite is 1,000 square feet, then the occupant limit is 5 persons."
So no matter how many beds you put into that 1000 square foot room, the standard occupancy rate limit will be 5.
Glenn further explains:
While it may seem unreasonable to limit the number of people in a space or room that would seem to accommodate a larger number, the question or focus then turns to egress capacity. Would the egress capacity handle all the occupants of all the rooms or spaces that have higher numbers of occupants?
Ah! Square footage is not the only factor in setting the limit. So far we have only been focusing on the individual room’s limitations, we also need to take into consideration the entire hotel building.
Occupancy Rates Reflect the Capacity of the Egress
When you stay at a hotel, fire codes require that you have two ways to exit the building in an emergency. Your basic rectangular hotel has elevators in the middle and stair/fire escapes at each end and maybe the middle. We all know to take the stairs instead of the elevator during a fire, so let’s focus on the fire escapes.
Stairs, which become your emergency exit in case of fire, need to be able to handle everyone leaving the hotel in a short amount of time. This is where the second factor of determining hotel room occupancy maximum rates comes in, the capacity of the egress or fire escape.
Once we determine the number of people that can safely exit the hotel through the fire escapes, we determine how many people each floor can handle by factoring the number of floors. Continuing to work backwards working from the number of people on each floor and including the number of rooms on each floor, the fire escapes determine the number of people each room on the floor can have.
So if a hotel has one or two big family rooms on one level, there needs to be a balance on that floor with rooms that sleep 2 or fewer rooms on that level.
It’s about safety
Do hotel fire code maximum occupancy limits hurt big family travel? No, the fire marshal’s occupancy limits are made to keep your big family and all hotel occupants safe.
Which leads us to: Why don’t hotel planners/designers put more big family rooms into hotels? Which is a great question for another post.
Remember the Residence Inn in Alexandria, VA? When I emailed the Marriott about the 5 person limit, they responded that the staff would allow 6 in the room. Sometimes rules can be bent a bit. When in doubt, call or email the staff.
Planning your big family vacation? Don’t spend hours searching for a hotel room, hop over to our search page to find big family hotel rooms to accommodate your family.